Mistakes That You NEED To Avoid While Writing Professional Emails

2 min readDec 23, 2020

Avoid these Mistakes while Writing Professional Emails | English Medium

Here is a list of common errors that you should avoid while writing professional emails:

5 Common Mistakes While Writing Professional Emails

Bad Subject Line

The subject of an email is the first thing that the receiver will read. Therefore, it is imperative that the subject is well-written.

Avoid using long sentences.
Keep it short and simple.
Make sure you change the subject as per the recipient.
Focus on what you want to convey.
Don’t make any vague requests.

Inappropriate Salutations

Using the appropriate greeting to address the recipient is important. It shows them that you were mindful of them.

Begin with ‘Dear …’ or ‘Hi/Hey/Hello’
Avoid using ‘To whomsoever’
Make sure you don’t misspell their name
Conclude your email with ‘Regards’, ‘Thank you’, ‘Sincerely’

Imperfect Spelling/Grammar

Spelling or grammatical errors can immediately put off the reader. Such common and silly errors will diminish your intellect and professionalism. Punctuations can change the entire meaning of your sentence. Be mindful while using them.

You can avoid these by carefully proofreading your email before sending it. Install a web extension or AI writing assistant software that will point out these errors for you and rectify them.

Long Emails

Nobody has the time nor the patience to read long emails that go on and on ranting about something. Keep it short and simple. Make sure you get straight to the point and avoid beating around the bush. Every sentence needs to be critical to the message you’re trying to convey. This is important for effective communication.

Shorter emails are more likely to get the undivided attention of the recipient. Long emails risk losing the interest of the reader as well as boredom. Use stock phrases for emails to achieve shorter emails.

Be Mindful of Your Tone

Business communication is different from everyday English communication. While writing professional emails, avoid using colloquial words and phrases. Avoid acronyms and abbreviations that aren’t used in the professional world. Through the entire email, make sure your language is formal and business-friendly.

Avoid using too many complicated words. Use simple words that effectively convey your message. Make sure your tone matches the aim of your email.

To conclude, avoid making these errors while writing professional emails to effectively put forth your message, opinions as professionally as possible and get your desired results!